How to Use Microsoft Print to PDF? (2024 Guide)

Are you eager to learn how to use Microsoft Print to PDF? Well, let’s get you started then.

The PDF file format provides a professional touch to Microsoft documents. If you want to convert a Microsoft document to PDF, you can use the “Print to PDF” function that’s readily available on your computer.

What is Microsoft Print to PDF And How to Use It?

Microsoft Print to PDF is a virtual printer that exports your files in PDF form instead of printed paper. It is a feature that you can use to save other documents as a PDF file.

You can use the Print to PDF feature using the same method you would use to print a document using a physical printer. In some cases, you may need to enable Print to PDF before using it to export your files.

Step1: Add Print to PDF as a New Printer

Before using the feature, you may have to add Print to PDF as a printer from the Windows Settings app. You can skip this process if you already have the feature available.

  1. Right-click on the windows icon. (Or press Windows icon + X).
  2. Click on Settings.
  3. Click on Devices on Windows 10 or Bluetooth and devices on Windows 11.
  4. Click on Printers and Scanners.
  5. Click on Add device. (If Print to PDF is not available)
  6. Click on Add manually.
  7. Select Add a local printer or network printer with manual settings and click Next.
  8. Click on the dropdown for Use an existing port.
  9. Select File: (Print to File) and click on Next.
  10. Select Microsoft at the left
  11. Select Microsoft Print to PDF at the right and click Next.
  12. Select Use the driver that is currently installed (recommended) and click Next.
  13. Rename if you prefer and click Next > Finish.

Step 2: Print the PDF

When you’re using Microsoft tools, you can print to PDF directly through your document using the print (Ctrl + P) command. The system will then ask you for a storage location for the PDF.

Microsoft Print to PDF
  1. Open the document you want to print.
  2. Press Ctrl + P.
  3. Click on the dropdown box under Printer.
  4. Select Microsoft Print to PDF.
  5. Click on Print at the top.
  6. On the saving window, enter a name for your PDF on the textbox for File name.
  7. Click on Save.

Afterward, you can check the folder where you saved the PDF to view and open the file.

Frequently Asked Questions (FAQs)

What to do When Microsoft Print to PDF Not Working?

If you cannot find the print-to-PDF feature or if the feature is not working on your device, then you need to install the Microsoft print-to-PDF driver separately.

The method to do this is the same as adding print to PDF as a new printer.

How Do I Set Up Print to PDF?

You can set up Microsoft Print to PDF and use it to export PDFs in two steps. You can first add print to PDF as a new printer and then print the PDF. You can find the tutorial to do so here.

How to Print to PDF on Mac?

Technically, there is no Print to PDF feature on Mac as compared to Windows.

However, you can still print or export your documents as PDF using the Save as PDF option. You can find the option on the drop-down menu when you select File > Print.

Does Microsoft Print to PDF Actually Print?

No, the feature does not print copies of your documents into real paper. Even though the feature is listed in the “Printers” section in Windows, it only produces PDFs of your files. However, you can print that PDF using a normal printer to get a hard copy printout.

Liam Johnson
Liam Johnson

Liam is a tech enthusiast with a knack for helping others use the internet and computer software. He focuses on "HOW TOs" and "FIXES" at SpllittzTech to make your experience with technology better each day.

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